Job Description

As a successful and rapidly expanding Irish-owned Biopharma Engineering Company based in Cork, Ireland, we are looking to recruit an Administrator/Documentation specialist. The position is permanent and is site-based in our Headquarters, Little Island, Cork. The role comes at a crucial stage in the company’s continued growth; the successful candidate will play a key role in the continued and future growth of the company going forward.

About the Role
The Administrator / Documentation specialist role is a dynamic role with responsibility for providing administrative and documentation support in multiple areas across the company. The position requires strong organisational skills, attention to detail, and a proactive approach to problem-solving.

High-level Responsibilities:

Creating, organising, updating, and managing various documents, ranging from technical manuals and user guides to policy documentation and records. Key responsibilities include ensuring regulatory compliance, maintaining document control systems for version tracking, collaborating with cross-functional teams, and providing training on documentation processes.

Candidates should possess excellent communication, organizational, and detail-oriented skills.

Detailed Responsibilities:

  • Document Creation & Management: Write, edit, and create new documents like technical manuals, user guides, and SOPs.
  • Organization & Storage: Develop and maintain systems for organizing, storing, and archiving electronic and paper-based files.
  • Quality Assurance: Review and proofread documents for clarity, grammar, accuracy, and compliance with organizational standards and legal requirements.
  • Collaboration: Work with subject matter experts and other departments to gather necessary information and ensure documentation accuracy.
  • Version Control: Track and control document versions and revisions to ensure the most up-to-date information is available.
  • Accessibility & Retrieval: Ensure documents are easily accessible to authorized personnel and maintain processes for document retrieval.
  • Training: Assist in training colleagues on document management processes and procedures.
  • Compliance: Stay up to date with industry and regulatory requirements and implement changes as needed.
  • Auditing: Conduct regular audits of document systems to ensure consistency and completeness.

Required Skills & Qualifications:

  • Strong Communication Skills: Excellent written and verbal communication to clearly convey information.
  • Detail-Oriented: A keen eye for detail and accuracy to ensure all documentation is precise.
  • Organisational Skills: Ability to manage multiple documents, maintain systems, and prioritize tasks effectively.
  • Technical Proficiency: Experience with document management systems and software, such as Microsoft Office Suite.
  • Interpersonal Skills: Ability to work effectively with cross-functional teams and collaborate with colleagues.
  • Problem-Solving Skills: Analytical thinking and problem-solving to address documentation challenges.

Key Requirements:

  • 5 to 7 years’ experience working in an office administration or a related role.
  • Excellent Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Familiarity with office management software.
  • Excellent written and verbal communication skills.
  • Strong organisational skills.
  • Ability to multitask and prioritise work effectively.
  • Keen attention to detail.
  • Ability to work well with others and contribute to a positive office culture.

Benefits & Culture:

  • Competitive salary and benefits package including Company Health Scheme and access to Pension Plan.
  • Opportunities for career advancement in a rapidly expanding company.
  • A dynamic, supportive work environment with a focus on professional growth.
  • Flexible working arrangements.
  • Free on-site parking & access to EV Charging.
  • Active Sports & Social Club

How to Apply:

If you’re a self-motivated, detail-oriented individual with a desire to contribute to the growth of an innovative biotech company, we encourage you to apply today.

Closing date – Friday 10th October, 2025.